Your Washroom Cleaning Logs Are Now The Law
Ontario's Bill 190 (Working for Workers Five Act) and Regulation 480/24 require employers to maintain accessible, up-to-date washroom cleaning records.
VeriClean replaces paper logs with a QR code digital system that ensures every clean is timestamped, verifiable, and accessible to workers — meeting the regulatory requirements without adding operational complexity.
Designed specifically for multi-site Ontario employers managing compliance at scale.
Trusted by Ontario Employers
What Ontario's New Law Actually Requires
Bill 190 (Working for Workers Five Act) and Ontario Regulation 480/24 establish specific, enforceable requirements for washroom maintenance in workplaces.
Who It Applies To
Any Ontario employer with washrooms accessible to workers — offices, warehouses, retail spaces, and commercial buildings of all sizes.
What Must be Posted
A cleaning log — physical or digital — must be posted in or near each washroom at all times, visible to workers and inspectors.
The Two-Cleaning Rule
The log must display the date and time of the two most recent cleanings, automatically updated after every cleaning event.
Non-Compliance Risk
Gaps in cleaning records, missing timestamps, or inaccessible logs can lead to inspector orders, fines up to $100,000 for individuals and $1.5M for corporations, and reputational damage. Paper logs are the most common point of failure.
Learn More About Bill 190 →The VeriClean Solution
A purpose-built digital platform that replaces paper washroom logs with a compliant, auditable system.
QR-Based Clean Logging
Cleaners scan a QR code to instantly log each cleaning event with a verified timestamp.
Worker-Accessible Records
Workers view the two most recent cleans by scanning the same QR code — no app download needed.
Timestamped Digital Logs
Every clean is recorded with precise date, time, and cleaner identification.
Multi-Site Dashboard
Monitor compliance status across all locations from a single centralized dashboard.
Instant Report Downloads
Export compliance records anytime for inspections, audits, or internal reviews.
Automated Alerts
Get notified when washrooms haven't been cleaned within required timeframes.
Restroom Feedback
Allow workers and visitors to submit anonymous feedback about washroom conditions. Identify recurring issues before they become complaints or compliance failures.
How It Works
Compliant in Under 60 Seconds Per Washroom
Generate & Post QR Codes
Create unique QR codes for each washroom from your dashboard. Print and post them in each facility.
Staff Log Cleans
Cleaning staff scan the QR code and enter their PIN to instantly record a timestamped, verified cleaning event.
Workers View Records
Workers scan the same QR code to view the two most recent cleans — meeting Reg 480/24 display requirements instantly.
Why Paper Logs Are a Liability, Not a Solution
Paper binders feel familiar. But under Bill 190 scrutiny, they create regulatory exposure at every step.
| Compliance Factor | Paper Logs | |
|---|---|---|
| Falsification Risk | Easy to backdate or fabricate entries | Tamper-proof timestamp on every scan |
| Two Most Recent Cleanings | Manually updated — often missed or forgotten | Automatically displayed after every scan |
| Lost or Damaged Records | Binders go missing, pages deteriorate | Cloud-stored, always accessible from any device |
| 1-Year Storage Requirement | Physical filing, space and labour cost | Automatic cloud retention, zero effort |
| Inspector Readiness | Manual search through binders under pressure | Instant exportable audit report in one click |
| Cost of Non-Compliance | MOL fines + operational disruption | Full regulatory coverage, built in |
Audit-Ready at All Times
VeriClean stores every cleaning event with full traceability — ready for inspectors, internal audits, or compliance reviews at a moment's notice.
Full Cleaning History
Every clean is stored with timestamp, cleaner ID, and washroom location. Records are retained for 1+ years automatically.
Instant CSV / PDF Export
Download compliance reports filtered by location, date range, or cleaner — ready for inspector handoff in seconds.
Location-Specific Logs
Each washroom maintains its own audit trail, meeting Reg 480/24's per-facility record requirements.
Live Cleaning Log
Floor 2 — Men's
Staff #A12 · Today, 2:15 PM
Floor 2 — Women's
Staff #B07 · Today, 2:10 PM
Main — Unisex
Staff #A12 · Today, 11:45 AM
Lobby — Men's
Staff #C03 · Today, 8:00 AM
Who VeriClean Is For
Any Ontario employer with workplace washroom facilities — across every industry
Commercial Property
Office towers, co-working spaces, and mixed-use buildings with shared washroom facilities across multiple tenants.
Healthcare
Hospitals, clinics, long-term care homes, and medical offices with strict hygiene standards and regulatory oversight.
Education
School boards, colleges, and universities managing washrooms across campuses, gymnasiums, and student centres.
Manufacturing
Plants, warehouses, and distribution centres where shift-based operations require consistent washroom maintenance.
Retail
Retail stores, shopping centres, and grocery chains with customer-facing and staff-only washroom facilities.
Facility Management
Third-party FM companies managing washroom compliance across client portfolios and multi-site contracts.
Not sure if VeriClean is right for your operation?
See the full VeriClean solution →Frequently Asked Questions
What is Bill 190 and how does it affect my business?
Bill 190 (Working for Workers Five Act) amended Ontario's Occupational Health and Safety Act to require employers to maintain cleaning records for workplace washrooms. Regulation 480/24 specifies that the two most recent cleaning dates and times must be posted and accessible to workers. Non-compliance can result in inspector orders and fines. Read our complete Bill 190 compliance guide →
Does VeriClean meet Regulation 480/24 requirements?
Yes. VeriClean is designed specifically to meet Regulation 480/24. It records timestamped cleaning events, displays the two most recent cleans via QR code, maintains records accessible to workers, and stores full audit trails for inspector review. See the full VeriClean solution →
Do my cleaners need a smartphone or app?
Cleaners can log cleans by scanning a QR code with any smartphone camera — no app download required. They simply enter their PIN to verify and log the clean. Workers viewing records also scan the same QR code with no app needed. See how it works in 3 steps →
How long are cleaning records stored?
VeriClean retains all cleaning records for a minimum of one year, exceeding the regulatory requirement. Records can be exported at any time as CSV or PDF for audits, inspections, or internal reviews.
Can I use VeriClean across multiple locations?
Absolutely. VeriClean is built for multi-site employers. You can manage all washrooms across all locations from a single dashboard, with location-specific records, per-site reporting, and centralized compliance visibility. View plans for multi-site operations →
What are the penalties for not complying with Bill 190?
Under the Occupational Health and Safety Act, individuals can face fines up to $100,000 and/or imprisonment for up to 12 months. Corporations can face fines up to $1,500,000 per offence. Ministry of Labour inspectors can also issue compliance orders requiring immediate corrective action. Read about penalties and compliance requirements →
Does Bill 190 apply to small businesses?
Yes. The regulation applies to every Ontario employer who provides a washroom facility for workers, regardless of business size. There are no exemptions based on the number of employees or the type of business.
Can I use electronic records instead of paper logs?
Yes. O. Reg. 480/24 explicitly allows electronic posting of cleaning records, provided workers have clear direction on where and how to access them. VeriClean's QR-based system satisfies this requirement — workers simply scan a posted QR code.
How quickly can I set up VeriClean?
Most organizations are fully operational within a day. Generate QR codes from your dashboard, print and post them, and train cleaning staff in minutes. No hardware installation, no IT integration, no app downloads required. See the setup process →
What happens during a Ministry of Labour inspection?
An inspector may ask to see your cleaning records, verify that the two most recent cleans are posted, and confirm that workers know how to access them. With VeriClean, you can pull up your complete audit trail on any device in seconds — no scrambling for paper logs.
Your Compliance Doesn't Have to Wait
Ontario's washroom cleaning record requirements are already enforceable. Every day without a compliant system is a day of risk. VeriClean deploys in days — not months — with no hardware and no IT integration.
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